SEAI Heat Pump Grant: The Paperwork Irish Installers Need on Every Job

Homeowners search for the heat pump grant in Ireland hundreds of times a month. For an installer, the grant is not the hard part. The paperwork around it is.

A grant-funded job can be finished perfectly and still get stuck at claim time because one photo, one certificate or one signature is missing. This guide is a practical checklist. It is not legal advice, and grant amounts and rules change, so always check the current requirements on seai.ie before you quote.

The Paperwork Every Grant-Funded Job Needs

• The homeowner's details and the property's Eircode, entered once and matched everywhere else.
• Survey notes and photos taken before any work starts.
• Photos of the installed system, including the unit, the cylinder and the controls.
• Commissioning records and certificates, attached to the job the day they are produced.
• Homeowner sign-off, captured while you are still on site.
• The invoice, with VAT calculated correctly line by line.

Why Jobs Get Held Up

Most delays come from the same three gaps. Photos sit on a technician's phone. Certificates arrive days after the install and get filed in the wrong place. And nobody has a single view of what is still outstanding on each home.

If you cannot see in ten seconds what is missing on a job, you will find out at claim time.

A Simple System That Works

Keep everything on the job record, not in phones and inboxes. Give each visit its own date, keep the survey, install and commissioning under one job, and make the outstanding items visible to the office. Tradon does this for Irish heat pump installers, with the paperwork attached to the job and a clear list of what is still missing. See how it works on our heat pump installer page or for wider grant work, our SEAI contractor page.

Want to Talk It Through?

If grant paperwork is slowing your payments, get in touch with Tradon. We are a real team in Saggart, Dublin 24. Free, honest chat, no pressure.